FAQ

The portal can be used by Estonians and Estonian e-residents with ID card. The portal is designed for company registration for private persons and companies with one founder.

According to the law the minimum share capital of Estonian company is 0,01 EUR. Capital must be paid before company is registered. Payment of capital between 0,01-50 000 EUR must be confirmed by the board of the company. Payment of capital above 50 000 EUR must be confirmed by the bank certificate.

The instructions about ID card can be found in here.

There are no extra payments necessary to maintain your Estonian company. If you have a VAT number and/or you pay salaries, then you need to do your monthly accounting. Other than that you are only required to submit Annual Report once a year.

A Politically Exposed Person is an individual who is or has been entrusted in the past twelve months with a prominent public function. Politically exposed persons are:

– Head of State

– Head of Government

– Minister, Deputy or Deputy Minister

–  Member of Parliament

– member of the governing bodies of political parties

– member of the Supreme Courts, the Constitutional Court or any other similar judicial body whose decisions may not, except in exceptional cases, be appealed

– member of the Supreme Audit Institution of the Court of Auditors and the State Audit Office

– member of the Governing Board of the Central Bank

– ambassador or trustee

– military officer in the Armed Forces

– member of the administrative, management and supervisory body of a wholly-owned enterprise or

– Director, deputy director and board member of international organizations, except middle-ranking or more junior officials.

In order to maintain the highest level of quality straight from the beginning with each client, we apply a starting fee to be able to give you our full attention.

If the company has the VAT number (mandatory for companies with EU turnover more than is 40 000€) or when the company pays salaries to employees, then monthly declarations need to be submitted.
If your company doesn’t have any monthly payments, purchases, invoices and no VAT number, then it is sufficient to do the whole accounting at least once a year, before submitting the annual report.

Submitting annual report is required for all companies registered in Estonia even if there is no activity during the financial year.

When the annual report is not submitted, then the Business Register may decide to delete the company.

Yes. You can still apply for a VAT number. It is likely that Tax and Customs Board might ask some additional questions about the company, if the owner and board member are citizens of a foreign country. It is important to answer these questions in timely manner.

The company needs to register as a VAT payer if annual turnover exceeds 40 000 euros. If the turnover is exceeded, the Tax and Customs Board issues a VAT number to you.

Yes. You are allowed to apply for the VAT number also before your company’s turnover reaches 40 000 euros. For this you have to submit an application and explain why you want to receive a VAT number. Whether the Tax and Customs Board will register your company depends on your business goals and reasoning.

If your Estonian company operates in another country the company may develop a permanent establishment in another country and tax liability may arise from it.

Every person´s and company’s tax obligations are different and depend on several circumstances. To find out which tax obligations or tax risks you have please book a tax consultation.

In case the service is purchased for the company that is not yet registered, first invoice will be issued to the person who ordered the service and following services will be issued to the recipient of services.

A power of Attorney (PoA) is a legal document giving one person (attorney) the power to act for another person.

No. Estonian Commercial Code does not enable registering a company at a post box address.

Yes. According to the Commercial Code every company registered in Estonia needs an Estonian address.

If the board members of the company have access to digital signing it is possible to do this online.
It is also possible to change the legal address in notary’s office in Estonia yourself or authorize 1Office representative to do this for you based on Power of Attorney.

Yes. You have to deposit share capital while establishing a company. The minimum share capital in Sweden is 50 000 SEK.

There are no extra payments necessary to maintain your Swedish company, unless you will apply for insurance, trade union memberships and other accounts that are needed for you to run your business. If you have a VAT number and/or you pay salaries, then you need to do your quarterly/monthly accounting. Other than that you are only required to submit Annual Report and Income Declaration once a year.

Subsidiary is a separate legal entity, which shares owner is a foreign company. The process of opening up a subsidiary is the same as establishing a company. A branch is not a separate legal entity, it is a part of a foreign company registered for doing business in Sweden.

International accounting is complex and needs lots of knowledge about specific industry as well as laws and procedures in different countries. Since we want to maintain the highest level of quality straight from the beginning with each client, we apply a starting fee to be able to give you our full attention in order to optimize your taxation that benefits your company best.

A branch is a foreign company’s local filial in Sweden. When doing accounting for a branch, the rules of its mother company have to be taken into account. We have the experience of creating the reports suitable for taking into account in its foreign mother company’s annual report.

If your company doesn’t have any monthly payments, purchases, invoices and VAT number, then it is sufficient to do the whole accounting at least once a year, before submitting the annual report and in some cases Income Declaration to the Tax Agency and statistic reports. If your company is registered for VAT, then it is mandatory to make declarations to the Tax Agency (mostly quarterly, but for some companies monthly). The monthly deadline is generally the 12th.

Every person´s and company’s tax obligations are different and depend on several circumstances. To find out which tax obligations or tax risks you have please book a tax consultation.

When the Annual Report is not submitted, then the Commercial Registry may decide to delete the company prior to several late penalties’.

On your company’s registrations certificate, articles of association or tax agency registration sheets’.

In principle yes, you can. But this is a complicated process, so if you really decide to do this yourself, then we advise you to do this early so you would still have time to turn to professionals if it gets overwhelming.

No. You only need to file the Annual Income statement.

You can send documents to the accountant either by e-mail or with a mobile application (e. g. Recibo, Sparkvittot). If you have documents on paper, we can scan them for you as well, based on hourly rate.
Please be aware that in Finland it is mandatory to maintain accounting documents, depending on the type o the document from 6-20 years on paper as well as digitized.

Mostly once a month, sometimes every 2 weeks.

Yes. You can do this yourself. In this case, please send us signed minutes of the board so we could add it to your company’s annual tax declaration.

Every person´s and company’s tax obligations are different and depend on several circumstances. To find out which tax obligations or tax risks you have please book a tax consultation.

In UK a company has to be registered as a VAT payer when the company’s taxable annual turnover exceeds 85 000£ (70 000£ for distance sales into the UK).

Yes, you may register for VAT before that as well, but please note that HMRC might reject the registration if you can’t give sufficient evidence of business activities in the UK.

This registration is needed for employing people in the UK.

In order to maintain the highest level of quality straight from the beginning with each client, we apply a starting fee to be able to give you our full attention.

If the company has the VAT number (mandatory for companies with EU turnover more than is 40 000€) or when the company pays salaries to employees, then monthly declarations need to be submitted.
If your company doesn’t have any monthly payments, purchases, invoices and no VAT number, then it is sufficient to do the whole accounting at least once a year, before submitting the annual report.

Annual report has to be submitted by all commercial companies, cooperative companies, European Economic Interest Groupings, European cooperative companies and European commercial companies registered in Latvia.

Not submitting annual report might result in a penalty. The companies who have submitted their annual report with a delay have limited opportunities to participate in public procurement.

SRS might ask the board member come in for an interview or even visit the registered office address.

A power of Attorney (PoA) is a legal document giving one person (attorney) the power to act for another person.

A power of Attorney (PoA) is a legal document giving one person (attorney) the power to act for another person.

Since we want to maintain the highest level of quality straight from the beginning with each client, we apply a starting fee to be able to give you our full attention.

No. Accounting can be done by another company or accounting service provider (requires insurance) or you can hire a chief accountant (this is the only option that doesn’t require an insurance).

If your company is registered for VAT, it is required to submit declarations every month. It is also mandatory to have a director on salary, even if he is not working and it is required to send the salary info monthly to Social Insurance Fund Board.

The director doesn’t have any real obligations according to the law. Duties of Members of Legal Person’s Managing Bodies can be found in Article 2.87 of Lithuanian Civil Code.

The annual report needs to be submitted by the director of the company, chief accountant or other authorized person. As your official accountant registered in Tax Office we will do this for you.

Not submitting annual report might result in a fine. Your company also might be up for deletion.

Yes, it is possible. If you want to approve for VAT number before reaching the threshold be prepared to answer the questions from State Tax Inspectorate and ready to prove that you are engaged in business activities in Lithuania and have according agreements in place.

Salary and tax declarations have to be submitted by 15th of the next month. VAT invoice register must be submitted by 20th and VAT declarations by 25th of the next month.

Based on the VAT law, invoice must be issued to the recipient of services.
In case the service is purchased for the company that is not yet registered, first invoice will be issued to the person who ordered the service and following services will be issued to the recipient of services.

A Politically Exposed Person is an individual who is or has been entrusted in the past twelve months with a prominent public function. Politically exposed persons are:

• Head of State
• Head of Government
• Minister, Deputy or Deputy Minister
• Member of Parliament
• Member of the governing bodies of political parties
• Member of the Supreme Courts, the Constitutional Court or any other similar judicial body whose decisions may not, except in exceptional cases, be appealed
• Member of the Supreme Audit Institution of the Court of Auditors and the State Audit Office
• Member of the Governing Board of the Central Bank
• Ambassador or trustee
• Military officer in the Armed Forces
• Member of the administrative, management and supervisory body of a wholly-owned enterprise or
• Director, deputy director and board member of international organizations, except middle-ranking or more junior officials.