Start a Company in Estonia – E-commerce Package (monthly, for e-residents)

E-COMMERCE package is a perfect solution for e-Residents who wish to start selling their goods or services on any e-commerce platforms. It gives you access to my1Office platform, a possibility to create sales invoices and to keep all expense documents in one place. The service also includes processing up to 30 transactions, VAT registration and declarations, and 1 salary payment calculation with declaration. With e-commerce package you can have unlimited sales transactions on platform and unlimited bank accounts. The EU VAT compliance and registering the VAT/OSS are included in the price.

Starting and managing your business has never been easier! Thanks to e-Residency, a digital ID card by Estonian Government, all the services like starting a company, managing taxes & accounting, accessing business banking solutions and much more, are available fully online.

Why choose E-commerce package?

• The E-Commerce package is suitable for e-Residents who wish to start selling their goods or services on any e-commerce platforms. Company formation, virtual office services, annual report and accounting services specialized on e-commerce are all included in the package. You can also check out the Start package, Fly package or Fly+ package.
• The package is based on a monthly subscription. You don’t have to pay out all yearly costs at once and at the same time don’t have to worry about paying invoices every month manually. The subscription system does the work for you.
• Our packages are full solutions – we won’t show you the lowest price to later charge you for every additional service that you will need anyway. There are no hidden fees with 1Office. We offer you everything you need for starting your company and you don’t have to worry about the legal requirements and processes yourself.
• All packages include My Money account – 1Office customers can now access fast global transfers, borderless cards and bank-beating FX rates through My Money, your financial home. With E-commerce package you can open 2 accounts free of charge, all additional accounts are available for an extra fee. Read more here.
• You will have our full support in the process. Our team of professional lawyers, accountants and assistants will help you in every business problem you might run into.
• Our platform my1Office is available for all our clients – it is a convenient platform for managing and accessing you post digitally, for getting an overview of your finances and for creating sales invoices. You’ll also find useful articles, knowledge base, calendar and much more inside my1Office platform.

Learn more about the specific services that are included in the package under different tabs.

My Company for E-commerce package includes:

• Company formation in a comfortable self-service platform my1Office
• Technical support
• State fee of 265€

Important information:

• Only suitable for e-residents and Estonian ID card holders.
• Share capital of the company can be 1-50 000€. Capital must be paid before submitting company registration application.
• Please note that service contract with 1Office is subject to certain acceptance procedures. KYC (Know Your Customer) procedure includes the verification of the identity of directors, shareholders, beneficial owners, and collecting general information about the business.

My Virtual Office includes a valid address and a contact person.

A valid business address and a contact person for your company is the first contact point for all interested parties such as the authorities to deliver official documents for example or get in touch when needed.
The service comes with free access to my1Office, a convenient self-service platform where you can easily create and send out invoices, apply for IBAN account, keep track of your expenses, to name a few beneficial features.

Description

Business address with a contact person provides you with security that all mail addressed to the company will be delivered.

All post addressed to the company or the contact person is accepted by 1Office and uploaded within minutes to your my1Office account. This gives you the opportunity to have a clear overview of all of your company´s mail, search for important documents, add comments or highlights for your business partners and conveniently forward encrypted documents whenever needed. All mail is saved and organized by folders for your convenience.

Included in the price:

• A valid address and a contact person working with your mail
• Mail sorting and forwarding for up to 10 letters in a month
• Access to my1Office self-service platform´s sales invoices module- to create and send out invoices in multicurrency
  Access to My Money powered by Airwallex platform- fast global transfers, borderless cards and bank-beating FX rates. Free account(s) based on selected package, additional accounts are available for an extra fee.  Read more here.

Available for an extra fee:
In case you´d like to receive unopened letters by post, the postal fee and secretary’s work hours (20€/h) are added to the price.

In case your company receives more than 10 letters in one month:

• 11-50 letters in one month – additional fee 20€
• 51-100 letters in one month – additional fee 40€
• Mail quantity exceeding 101 pcs a month- additional fee 20€ for each 50 letters

We also accept packages with a maximum size of 64x38x39 cm and with maximum weight of 30 kg:

• S – small package, max. size 9x64x38 cm – receiving and depositing up to 3 days – 5€.
• M – medium package, max. size 19x64x38 cm – receiving and depositing up to 3 days – 10€
• L – big package, max. size 39x64x38 cm – receiving and depositing up to 3 days – 15€
• If you wish to deposit your package for more than 3 days, an additional 5€ will be added for each day.
• In case you´d like to deposit your package for more than 3 days, an additional 5€ will be added for each day.
• In case you need us to forward the package by post or carrier, the postal fee and secretary’s work hours 20€/h are added to the price.

Any other special requests are processed with an hourly rate of 20€/h. Additional services are invoiced separately.

Important information:

• My Virtual Office is a monthly subscription service.
• The service fee will be credited from your credit card at the beginning of the new service period.
• Access to documents in my1Office account after termination of contract is subject to the fee of 50 EUR.
• Appointment of the contact person must be confirmed by the management board of the company by digitally signed confirmation in e-Business Register annually at the anniversary of the first payment. If the new term will not be confirmed in time, contact person will be deleted. 1Office will provide confirmation after the service fee for the new service period has been paid.

My Accounting for E-commerce package includes:

• Processing up to 30 transactions per month (sales invoices, purchase invoices, expense documents, bank statement transactions). Package upgrade shall apply for a fee of 30 € / per each 30 extra transactions from the next subscription period.
• My Invoices – paperless document management in the my1Office platform
• Create sales invoices and send invoices to the clients directly from my Invoices.
• My Purchases – use a mobile app to take pictures of your expense documents and they will be automatically uploaded to the my1Office platform
• Dedicated accountant for monthly bookkeeping
• Unlimited sales transactions via one sales platform (Amazon, Shopify, etc)
• VAT declaration
• EU VAT declaration (one country)
• OSS/IOSS declaration
• 1 salary payment calculation and declaration
• Annual report included in the package is prepared based on documents in My Invoices and My Purchases. The annual report will be provided if you have subscribed to the package for the whole financial year.

Important information:

• This is a monthly subscription service. Service is available for valid subscriptions only.
• We accept original accounting documents in Estonian, Russian and English.
• In order to submit declarations on time, all documents must be forwarded to your accountant as early as possible, but no later than on the 5th day of the following month. Delayed declarations result in fines issued by the Tax Board. Documents that were not submitted and/or properly formatted result in their declaration and an additional tax burden on the company.
• Processing the data and documents of previous periods and/or previous period corrections are not included in the package price. Previous period correction is 65€ and correction of declarations is 35€ / per declaration.
• Cancelling the subscription or a failed payment for subscription will result in ending all services by 1Office.
• Access to documents in my1Office account after termination of contract is subject to the fee of 50 EUR.
• Annual report included in the package is prepared based on documents in My Invocies and My Purchases. Annual report will be provided if you have subscribed to the package for the whole financial year.