Estonian company formation services

1Office can provide you with a complete business solution. You can choose between starting a company yourself or buying a ready-made company. We can also offer business and tax consultancy, registered office address, legal and accounting services to support your business.

If you are an Estonian e-Resident, you can establish an Estonian limited company yourself through our Company Formation Portal.
All you need to do is:

  1. create an account,
  2. fill out a simple form and sign it with your e-Residency card,
  3. pay online.

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Which services do we offer?

Register your Estonian limited company online

You can create your Estonian limited company online through our Company Formation Portal. This is possible for all private persons who have Estonian personal ID-code, including e-Residents.

Creating an online company is simple and will cost you 249 euros. You can pay this fee with your credit card or PayPal.

1Office Company Formation Portal

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Limited company formation

It is necessary to know the local requirements and laws for establishing a company in Estonia. 1Office’s team will advise you in your questions and help organise the entire process of establishing a company.

The service includes:

  • one hour of advising on issues of establishing a company;
  • booking a notary’s appointment;
  • representation and carrying out operations if necessary (on the basis of a letter of authority);
  • preparation of instruments of constitution for signing.

If you have an Estonian ID card or you are an e-resident we will help you register the company on the Company Registration Portal.

An Estonian address is necessary for registering a company in Estonia. If you do not have one, we can offer you the legal address service.

You can read more about the legal address from the Virtual Office Service page.

Ready-made Estonian company

If you wish to take up business in Estonia immediately, we can offer you the option of purchasing an Estonian company that is already registered. A private person or a company can purchase an Estonian company that is already registered and its minimum share capital payment (2,500 euros) has already been made on establishment. This is an option most suitable for a company of a foreign state that wishes to take up business in Estonia through a local subsidiary.

The service includes:

  • one hour of advising on issues of purchasing a company;
  • booking a notary’s appointment for the purchase-sale transaction;
  • representation and carrying out operations if necessary (on the basis of a letter of authority);
  • changing the company’s data on the Business Register.

After the purchase-sale transaction you are able to open a local bank account and commence business. To support your business activities, we also offer you accounting and international tax consultation. You can read more about it from our Accounting service page.

Representing an enterprise in Estonia

If you are mainly away from Estonia but you need a representative that would carry out operations in your company’s name, then the lawyers of 1Office are here to help you.
We will carry out operations in your name and represent you before authorities on the basis of a notarised authorisation document.

On the basis of power of attorney we can establish and sell a company for you and represent you before the Tax and Customs Board.

Registering as a VAT payer

According to Estonian laws you have an obligation to register your company as a VAT payer at the Tax and Customs Board if the taxable turnover exceeds 16,000 euros per annum. In this case the Tax and Customs Board issues you an Estonian VAT number.

If your company’s taxable turnover is below 16,000 euros per annum you can still apply for an Estonian VAT number. For this you have to submit an application and justify the wish to receive a VAT number.

1Office accountants will help you in communications with the Tax and Customs Board in every possible way.

Authorized contact person

Authorized contact person is needed in a situation, when you want to start an Estonian company but at least half of the board members reside outside the European Economic Area. Authorized contact person acts as a local contact for the Commercial Registry.

This contact person can be either an Estonian legal or private person with the possibility to sign documents digitally. If you do not have an Estonian contact person, please get in touch with us and we will provide you with a contact person as a service.

 

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FAQ

Here you will find answers to frequently asked questions. If there is no answer for your question here, please contact us. You will find our contacts here.

Contents:

  1. Is establishing or purchasing a company a transaction for which I must come to Estonia to a notary myself?
  2. Is opening an Estonian company possible for a resident of a foreign state only if there is an Estonian resident among the shareholders or board members of his or her company?
  3. Does establishing a company in Estonia require the payment of the share capital?
  4. When will the obligation to pay VAT arise for my Estonian company?
  5. We are planning on establishing a retail sale company in Estonia. Do we need an activity licence in that case?
  6. When buying a company, can I change its name, share capital and articles of association??
  7. How can a non-resident open a bank account for his or her Estonian company?
  8. Does an e-resident have advantages ahead of other non-residents when opening a bank account in Estonia?
  9. What to do if a non-resident needs to start using the bank account after establishing an Estonian company but is unable to come to Estonia?

1. Is establishing or purchasing a company a transaction for which I must come to Estonia to a notary myself?

No, there is no such requirement. Residents of a foreign country may also be shareholders and board members of a company registered in Estonia.

If there are no European Union residents on the board, then the board must designate an Estonian citizen or a company registered in Estonia, who will be given the right to accept official documents in the company’s name.

1Office brokers a contact person service suitable for this.

2. Is opening an Estonian company possible for a resident of a foreign state only if there is an Estonian resident among the shareholders or board members of his or her company?

No, there is no such requirement. Residents of a foreign country may also be shareholders and board members of a company registered in Estonia.

If there are no European Union residents on the board, then the board must designate an Estonian citizen or a company registered in Estonia, who will be given the right to accept official documents in the company’s name. 1Office brokers a contact person service suitable for this.

3. Does establishing a company in Estonia require the payment of the share capital?

When establishing a company as a private person you can decide whether you will pay the share capital (min 2500 euros) immediately or later. If a shareholder of the company is a company, then the share capital must be paid on establishment.

4. When will the obligation to pay VAT arise for my Estonian company?

A company must be registered as a VAT payer when the company’s taxable annual turnover exceeds 16 000 euros. The VAT payer’s number can also be applied for if the taxable annual turnover is below 16 000 euros.

If a citizen of a foreign country is on the board of the company then it is very likely that he will be invited for an interview at the Estonian Tax and Customs Board before giving the value added tax number. The member of the board will be asked about the company’s activity at the meeting and he must submit documents evidencing the company’s economic activity.

The interview will take place in Estonia and participation in it is necessary for receiving the value added tax number. 1Office’s expert specialist may assist the entrepreneur at this meeting.

5. We are planning on establishing a retail sale company in Estonia. Do we need an activity licence in that case?

A licence needs to be applied for to sell alcohol, tobacco, medicinal products, petrol and other regulated products or the activity must be registered on the register of economic activities.

We offer assistance with applying for licences as well as registering activity. An Estonian resident and an e-resident can sign the registration documents digitally or send on paper.

6. When buying a company, can I change its name, share capital and articles of association?

Yes, you can change the name, share capital and articles of association of a ready-made company at the notary’s when concluding the purchase agreement.

An Estonian resident and an e-resident can prepare and submit all changes concerning the company via Internet.

7. How can a non-resident open a bank account for his or her Estonian company?

In Estonia you are allowed to open a local business bank account only once the company has been registered on the commercial register. To open a bank account a board member or the board members must be present at the bank. Whether one or more members of the board need to attend depends on the board’s right of representation.

At the bank you must fill in the company’s commercial activity form. The bank will conduct a background check for a non-resident. The bank is foremost interested in whether your company has or will in the near future develop commercial activity in Estonia. If the company does not have or is not planning commercial activity in Estonia, the bank may refuse to open a bank account.

8. Does an e-resident have advantages ahead of other non-residents when opening a bank account in Estonia?

There are unfortunately no advantages when it comes to opening a business bank account. Once the bank accepts your application and opens a bank account for your company, as an e-resident you will have the opportunity to use your e-residency card for online banking. If you do not have an e-residency card you will be given a pin calculator, which will also give you access to online banking.

9. What to do if a non-resident needs to start using the bank account after establishing an Estonian company but is unable to come to Estonia?

In such a case you can turn to 1Office. We can submit an application to open a bank account by representing you. Whether the bank will thereafter accept your application depends largely on your future plans in relation to the company registered in Estonia.

 

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