USE CASE: CONSTRUCTION COMPANIES OPERATING IN FINLAND

Company compliance & management for construction businesses in Finland.

Helping construction companies operate efficiently in Finland

Finland is an attractive market for Baltic and European construction companies, offering stable demand, transparent regulation, and reliable counterparties.

However, construction activities in Finland are tightly regulated. Companies face requirements around VAT and prepayment registration, tax numbers and site access, posted worker notifications, payroll reporting to the Incomes Register, and compliance with Finnish labour and safety rules.

1Office Finland supports construction companies at every stage, from market entry to ongoing accounting, payroll, and compliance.

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Contractor Expansion

Expand your existing construction business into Finland with VAT, Prepayment Register, and employer compliance. Operate legally on Finnish construction sites and meet all tax and reporting requirements.

Subcontractor Partner

Work as a trusted subcontractor for Finnish main contractors. Manage registrations, tax numbers, and compliant invoicing while meeting Finnish construction-sector obligations.

Independent Construction Project Manager

Take your skills to Finnish construction sites. Get support with tax number registration, Prepayment Register entry, and short-term work compliance in Finland.

Construction Company Branch

Establish a local Finnish branch or subsidiary to manage long-term projects. We support company formation, payroll setup, accounting, and ongoing compliance in Finland.

Examples of business journey for construction companies in Finland

Learn how 1Office helps construction companies operate safely and compliantly in Finland.

Baltic subcontractor starting projects in Finland

  • Begins work under a Finnish main contractor

  • Must register for VAT and the Prepayment Register (Ennakkoperintärekisteri)

  • Workers need a Finnish tax number (veronumero) and site access card

  • Invoicing must follow Finnish VAT and reverse-charge rules

How 1Office helps:

We handle VAT and prepayment registration, guide you through tax number registration for employees, and ensure your invoicing and reporting meet Finnish Tax Administration (Vero) requirements.

Construction company establishing a permanent presence in Finland

  • Operates continuously on Finnish construction sites

  • Employs local or posted workers

  • Requires employer registration, payroll setup, and monthly reporting to the Incomes Register

  • Must comply with Finnish labour law and collective agreements

How 1Office helps:

We manage employer registration, payroll calculations, and mandatory reporting to the Incomes Register. We also support compliance with Finnish employment rules and ongoing accounting obligations.

Small construction company working in Finland

  • Works on multiple Finnish sites or projects

  • Must be in the Prepayment Register to avoid tax withholding

  • Requires a tax number and site access card

  • Needs compliant accounting and tax reporting

How 1Office helps:

We ensure your registrations are correct, handle accounting and tax filings, and help you meet Finnish construction-sector requirements so you can work without access issues.

Why construction companies choose 1Office Finland:

Full Finnish compliance made simple

We manage registrations and reporting with the Finnish Tax Administration and other authorities so nothing is missed.

Payroll & workforce management

From payroll calculations to Incomes Register reporting, we ensure your workforce is handled correctly and on time. We also assist with mandatory payroll-related insurance arrangements.

Clear, ongoing support

Monthly accounting, VAT filings, and year-end reporting handled transparently with local expertise.

Key services for construction companies operating in Finland

  • VAT, prepayment & employer registration
    Correct setup with the Finnish Tax Administration for legal operation.

  • Tax numbers & site access compliance in Finland
    Assistance with employee tax numbers and construction site access requirements.

  • Accounting & payroll
    Finnish-compliant accounting, payroll, and mandatory Incomes Register reporting, including assistance with arranging statutory employee insurances required under Finnish law.

  • Company management changes
    Update board, company data, and address changes with Bolagsverket.

  • Company Formation & Virtual Office

    Establish a Finnish company with a legal address and local administrative support.

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OUR PARTNERS

We collaborate with trusted Finnish legal, payroll, and compliance partners to ensure construction companies meet all local requirements.
Business Vantaa
Taloushallintoliito
Procountor
Envoice
WISE

Finland as a strategic market for construction companies

Stable demand in infrastructure, industrial, and residential projects

Transparent tax system and predictable regulation

Reliable payment practices and legal certainty

Tõnis Jõgeva

Get in touch with our business advisor

Tõnis Jõgeva

Business Solutions Advisor

“As a Business Solutions Advisor in the Finnish and Swedish markets, I have witnessed exceptional results that our clients have achieved. Our expertise in understanding the complexities of local regulations and providing tailored financial solutions has enabled businesses to thrive and make informed decisions, ensuring their long-term success in these markets.”

 

Tel:+46 760 265 228

E-mail: tonis.jogeva@1office.co

OUR EXPERTISE

Helping construction companies focus on building, while we handle compliance, accounting, and reporting in Finland.

FAQ

Do foreign construction companies need to register in Finland before starting work?

Yes. In most cases, foreign construction companies must register for VAT and the Prepayment Register (Ennakkoperintärekisteri) before starting work in Finland. If you employ workers or operate continuously, employer registration may also be required.

What is the Prepayment Register and why is it important?

The Prepayment Register allows your company to invoice Finnish clients without tax withholding. If you are not registered, your client may be required to withhold tax from your invoices, which can severely impact cash flow.

Are construction companies required to arrange employee insurances in Finland?

Yes. Employers in Finland must arrange statutory employee insurances when they have employees. These typically include pension insurance and other mandatory employment-related insurances required by law. These obligations apply to both local and, in many cases, posted workers.

How does 1Office Finland help with employee insurance obligations?

1Office Finland assists construction companies with setting up the required insurance arrangements needed for payroll processing, ensuring that employee-related obligations are handled correctly alongside payroll calculations and reporting.

Do construction workers need a Finnish tax number?

Yes. All individuals working on Finnish construction sites must have a Finnish tax number (veronumero). This applies to both local and posted workers. The tax number must be visible on the site access card.

Is VAT always charged on construction services in Finland?

Not always. In many B2B construction scenarios, the reverse VAT charge applies. Correct VAT treatment depends on the nature of the work, the parties involved, and registration status. Incorrect invoicing is a common reason for payment delays and tax audits.

What payroll and reporting obligations apply in Finland?

Employers must calculate payroll correctly and report wages to the Finnish Incomes Register for every pay period. This applies to both Finnish employees and posted workers. Late or incorrect reporting can result in penalties.

Do construction companies need to follow Finnish collective agreements?

In practice, yes. The Finnish construction sector is highly regulated, and generally binding collective agreements often apply. These affect minimum pay, working hours, allowances, and other employment conditions.

Do I need a Finnish company to operate construction projects in Finland?

Not necessarily. Many construction companies operate through a foreign entity. However, depending on project duration and structure, a permanent establishment risk may arise. This should be assessed before starting operations.

Can 1Office Finland handle everything remotely?

Yes. 1Office Finland supports construction companies remotely with registrations, accounting, payroll, tax reporting, and ongoing compliance. Local presence is not required for day-to-day administration.

How does 1Office Finland support construction companies specifically?

We provide end-to-end support:

  • VAT, prepayment, and employer registration

  • Accounting and VAT reporting

  • Payroll and Incomes Register reporting

  • Posted worker compliance guidance

  • Ongoing advisory as your operations scale

Get in touch

Email, call or complete the form to request more information about 1Office Estonia services and how we can help you expand your business to Estonia or maintain a high level of quality in accounting and compliance for your business in Estonia.

Email us

We are happy to respond to your requests

finland@1office.co

Call us

Happy to take your call during office hours

+358 406 655 424

Visit us

Veturitie 24 A 66, 00520, Helsinki, Finland

Mon-Fri 8.00-16.00, local time

A team on location with international experience

Our team’s international background and on-site presence offer valuable location-specific insights and perspectives.

Customised services based on your specific needs

Our approach to your business is personalised and focused to deliver the best experience.