What is identity verification and why is it required?
Identity verification is the process of proving that an individual is who they claim to be, usually through government-issued photo ID and supporting checks. It is being introduced for directors, people with significant control (PSCs), and others involved in UK companies to improve transparency, prevent fraud, and strengthen the accuracy of the corporate register.
Who needs to verify their identity and when?
Identity verification applies to company directors, PSCs, and anyone who files information on behalf of a company.
New directors and PSCs will need to verify at the point of appointment or incorporation.
Existing company officers will need to verify within the transition window and before their next confirmation statement deadline.
What are the two main routes for verification?
There are two ways to complete identity verification:
Direct verification, done online through the official government service.
Verification through an authorised service provider, such as an accountant or formation agent, who completes the checks on your behalf.
What documents or information are required?
You will typically need a valid photo ID such as a passport, driving licence, or other approved identity document. Through 1Office Group Ltd a biometric passport is mandatory.
If you do not have these, there may be alternative options such as additional evidence or in-person checks at designated locations.
What happens after verification?
After completing the process, individuals receive a unique personal code. This code links their verified identity to any company roles they hold. The code is personal—not attached to a specific business—and should be kept secure.
What if I use a service provider instead of verifying myself?
Authorised corporate service providers, such as 1Office Group Ltd, follow verification standards approved by the government. They collect and review your documents, complete the necessary checks, and confirm your identity on your behalf.
What happens if I don’t verify my identity?
Failure to verify can prevent you from acting as a director or PSC. Certain company filings may be rejected, and the business may face compliance issues. Continued failure to comply may result in penalties or restrictions.
Is identity verification a one-time process?
In most cases, verification only needs to be completed once. After that, you use your personal code to connect your identity to any new roles or company appointments. You may be asked to verify again only in special circumstances.
Tips for a smooth verification process
Have your ID documents ready before starting.
Set up your government login early if using the direct route.
Ensure your camera or device can clearly capture your ID.
Verify well before any company filing deadlines.
Keep your personal code stored securely.
Remember that one verification covers all your company roles once they are linked.
Common mistakes to avoid
Using ID that doesn’t meet biometric or photo requirements.
Misplacing your personal code.
Assuming verification is automatic when appointing a new role.
Attempting verification close to a filing deadline.
Forgetting to link your identity to all the companies you are involved with.
Need Help with Identity Verification?
Identity verification can feel overwhelming but it doesn’t have to be. 1Office Group Ltd is an Authorised Service Provider, fully certified to complete identity verification on your behalf. Whether you’re an individual director, a PSC, or a company needing to verify multiple officers, we handle the entire process smoothly, securely, and in full compliance with the latest legal requirements.
Our experts specialise in UK company administration and can take care of everything for you from gathering documents to completing verification checks and ensuring your roles are properly linked.
Save time, avoid mistakes, and stay compliant.
Contact 1Office Group Ltd today and let us get it sorted for you.
Get in touch: We’re ready to help you verify quickly and correctly.
