HR and Payroll Services in Poland Company formation, accounting and business services in Poland
From registering your company to bookkeeping, payroll, legal support and a registered address, 1Office Poland brings the services your business needs together with one team.
Our services
Everything your Polish company needs, in one place
Whether you are establishing a new company or looking for ongoing support, choose a single service or combine several. Keeping your address, accounting and administration with the same team makes document handling simpler.
Company formation and registration
We prepare your founding documents and guide you through every stage of registering your company in Poland.
- Articles of association and notary appointment
- National Court Register (KRS) application package
- Applications to the Tax Office, Central Statistical Office and Social Insurance Institution
- Continuity into accounting support after registration
Accounting services
Full accounting and revenue and expenditure ledgers for small and larger businesses, with online access to your records.
- Bookkeeping, tax records, VAT returns and VAT refund applications
- Financial statements, reports and tax returns
- Fixed assets, depreciation and financial analysis
- Representation before the Tax Office and ZUS
- Online ledger access and invoicing programme
HR and payroll
Payroll and personnel administration handled by experienced specialists, so your team can focus on people rather than paperwork.
- Payroll with allowances, deductions and civil law contracts
- ZUS declarations, ZUS RMUA, PIT-4, PIT-8A, PIT-11 and PIT-8B
- Personal files, employment contracts and certificates
- Medical examination and health and safety training monitoring
- Salary budgeting and ZUS instalment agreements
Legal services
Comprehensive legal support delivered personally by experienced legal counsel and attorneys at law, whatever the size of the matter.
- Commercial and corporate law, contracts and Registry Court matters
- Labour law, employee documentation and legalising foreign nationals' stay
- Restructuring, bankruptcy and debt collection
- Property, investment, GDPR and compliance systems
- Negotiations, mediation and court representation
Virtual office
A registration and correspondence address for your company, without the cost of separate premises.
- Addresses in Warsaw and Wrocław
- Collection and storage of company correspondence
- Ideal for new companies and businesses without staff on site
- Keep your home address off the company register
- Combine with bookkeeping for simpler document handling
Nominee services
Local availability in Poland for owners and board members who spend significant time abroad, temporarily or on an ongoing basis.
- Nominee directors with a clearly defined scope of authority
- Nominee shareholders with a notarial undertaking to sell
- Temporary support, for example during registration
- Help where Polish language documents are a concern
Provided only to reliable and transparent entities. Never used to conceal beneficial ownership or avoid legal obligations.
Financial services
Support for management boards with foreign exchange, currency risk, EU funded projects and financial planning.
- Foreign exchange timing, currency forecasts and bank negotiations
- Individual hedging policies and exposure analysis
- Hedge accounting (IAS 39) and staff training
- EU subsidy settlement and reporting
- Financial analysis and business plans
Not sure which services you need?
Tell us about your company and plans in Poland. We will help you put together the right combination of registration, accounting, payroll, legal and address services.
Talk to an expertCompany registration
How we set up your company in Poland
Starting a company involves a series of connected formalities. We bring them together as one process, so your founding documents and applications stay aligned.
- Articles of associationWe prepare your founding documentation and arrange the notary appointment.
- National Court Register applicationBased on the articles, we prepare the KRS application package and its attachments.
- Applications to public authoritiesWe handle the applications to the Tax Office, the Central Statistical Office (GUS) and the Social Insurance Institution (ZUS).
- Ongoing supportWhen we act as your accountant, we keep you informed whenever company information or authority notifications need updating.
Company formation documentation package
Starting from
250 PLN
Price for the documentation package.
- Articles of association
- National Court Register application and attachments
- Tax Office applications
- Central Statistical Office applications
- Social Insurance Institution applications
Why 1Office Poland
One partner for the administrative side of your business
Outsourcing gives you more time for clients, employees and growth, while you stay close to your company's finances.
More time for your business
Documentation, tax records and administrative matters are handled for you, so you can focus on your core activities.
No internal team to maintain
An in house accounting function means salaries, training, software, licences and workspace. Outsourcing removes those overheads.
Accounting and legal knowledge
Our team combines accounting and legal expertise with confidentiality, discretion and timely cooperation.
Online access to your data
Log in to view your accounting ledgers and company data, and issue invoices with our invoicing programme.
Where we work
Two offices in Poland
Work with the branch that suits you, or register your company at one of our virtual office addresses.
Warsaw
For entrepreneurs who want their company registered in the capital. Accounting, payroll and virtual office services.
Virtual office in WarsawWrocław
For clients who value direct contact with a local branch. Accounting, payroll and virtual office services.
Virtual office in WrocławFAQ
Frequently asked questions
What is included in the PLN 250 company formation package?+
The documentation package covers the articles of association, the National Court Register application with its attachments, and the applications to the Tax Office, the Central Statistical Office and the Social Insurance Institution. We also arrange the notary appointment.
Can I combine several services?+
Yes. Many clients combine company registration, accounting and a virtual office. Keeping your address and bookkeeping with the same team streamlines the flow of documents, and we can add HR and payroll or legal support whenever you need it.
Who is the virtual office suitable for?+
It suits small companies that do not sell on site and have no employees, companies being established that need a registration address, owners who do not want to use their home address, and companies that are no longer trading but still need an address. We collect and store your correspondence at the address.
Can I see my accounting records online?+
Yes. Clients have online access to their accounting ledgers and company data and can use our invoicing programme, so you stay close to your finances while we handle the bookkeeping.
Who can use the nominee director service?+
The service is for reliable and transparent entities whose owners or board members spend significant time abroad. The nominee's authority is defined by you and set out in the articles of association, for example limited to signing specified documents or acting up to a set amount. We do not provide nominee services to anyone seeking to conceal the beneficial owner or avoid legal obligations.
Get in touch with our business advisor
Tõnis Jõgeva
Business Solutions Advisor
Not sure where to start in Poland? Tõnis can walk you through our services, from registering your company to accounting, payroll and a virtual office address in Warsaw or Wrocław, and help you put together the setup that suits your business.
E-mail: [email protected]
Talk to an expertReady to do business in Poland?
Tell us about your company and the support you need. Our team in Warsaw and Wrocław will help you choose the right combination of services.
Get in touch
Email us
Call us
Visit us
ul. Domaniewska 47, 02-672, Warszawa, Poland
Mon-Fri 8.00-16.00, local time